[MIGRATED TO ONEDRIVE] 506 - Restriction on Access Note (Draft)

MIGRATED TO ONEDRIVE: 506 - Restriction on Access Note

Electronic Resources

Guidelines:

Use of the 506 Access Note to indicate a freely available electronic resource will be limited to Temple University associated resources and currently applies only to Temple University Electronic Theses and Dissertations (ETDs) and titles from the TULUP North Broad Press.

The use of the 506 field indicates that ETDs and North Broad Press publications are free-to-read. The format of this field is determined by LC’s Marc Standards and Access Restrictions Term Source Codes documentation.

The 506 field will not be applied to bibliographic records for other open access electronic resources provided by outside vendors such as the Open Textbook Library or the Directory of Open Access Journals.

Example:

506 0_ $$a Free-to-read $$f Unrestricted online access $$2 star

The following article helped to inform the decisions around the use of the 506 field in this manner:

Jeff Edmunds & Ana Enriquez (2020). “Increasing Visibility of Open Access Materials in a Library Catalog: Case Study at a Large Academic Research Library,” Journal of Library Metadata, 20:2-3, 127-154, DOI: 10.1080/19386389.2020.1821946

Note: Restrictions to access for purchased and subscription electronic resources limited to Temple University affiliated patrons will continue to be designated in a local 590 note. In Alma, this note can be added to records using the “Add 590 for electronic research records” Normalization Rule.

Example:

590 __ Access is available to the Temple Community through use of a networked computer with a Temple IP address.

SCRC Archival Collections

Guidelines:

Records for archival collections contain at least two 506 notes, all of which are included in the Alma templates for these materials. The first 506 note whether there are any access restrictions on the collection. The second 506 is a boilerplate note stating that the collection may be stored off-site and require 48 hours for retrieval.

The second potential two 506 notes are only used when collections contain audiovisual materials and/or digital materials.

Examples:

506 0_ $$a Collection is open for research.

506 1_ $$a Collection is open for research. Personnel files in Series 3 are restricted until 75 years after date of creation.

506 1_ $$a This collection may be housed off-site at the Library Depository, and require up to 48 hours to retrieve. Please contact the Special Collections Research Center in advance of your visit, so that materials may be relocated to the reading room for research.

506 1_ $$3 Original audiovisual materials, as well as preservation and duplicating masters, $$a may not be played. $$c Researchers must consult use copies, or if none exist must pay for a use copy.

506 1_ $$3 Certain digital files $$a may also be inaccessible. $$c Please contact the Special Collections Research Center for more information.