[MIGRATED TO ONEDRIVE] Withdrawal procedures (Alma)

Owned by Leanne Finnigan (Unlicensed)
Last updated: Mar 21, 2024 by Holly Tomren
2 min read

MIGRATED TO ONEDRIVE: Withdrawal procedures (Alma)

Alma processing

  • Navigate to the item you wish to withdraw.
  • Go to the Notes tab and select the appropriate withdrawal note in "Statistics note 3" (see code list at right) and then save.
  • Back on the List of Items page, check the box next to the item(s) you want to withdraw. If there is only one holdings record attached to the bib record a Withdraw items link will appear above. You may select multiple item records then click the Withdraw items link.


  • If there is more than one holdings record attached, the Withdraw items link will not appear. You will have to individually select an item record, then from the “…” button at the right choose Withdraw. You will have to repeat this step if withdrawing more than one item.


  • With either method a confirmation window will open. Select Confirm.
  • If the withdrawn item was the last or only one on that holdings record an additional window will open. It will say “The last item of this holdings record was deleted or moved. What do you want to do with the holdings record?“ From the options below, select “Delete bibliographic record (unless other holdings are present)” then the Go button.


  • The item and holdings record will now be deleted. If it was the last or only holdings record attached to the bibliographic record, the bib record will also be deleted. (The record will remain on the screen until you exit out).
  • Finish with the usual physical processing for withdrawals.


Delete Codes for use in Statistics Note 3


Code

Description

Use notes

retain-shared-print

Retained per shared print agreement

Used in conjunction with “committed to retain” configuration on the item record. If a committed item is withdrawn, please leave the Statistics Note 3 “retain-shared-print” code in place.

withdrawn

Item withdrawn; no OCLC processing needed

  • Use when an item is withdrawn but another copy remains for the same OCLC symbol

  • Use for leisure reading books returned to vendor

  • Use when OCLC holdings are removed manually

withdrawn-teu

Item withdrawn; remove Temple Library holdings (TEU)

Use when the last item associated with TEU locations is withdrawn; this includes Charles, Ambler, Blockson, and SCRC locations

withdrawn-tulaw

Item withdrawn; remove Law Library holdings (tulaw)

Use when the last item associated with tulaw locations is withdrawn; this includes all Law Library locations

withdrawn-tmy

Item withdrawn; remove Ginsburg Library holdings (TMY)

Use when the last item associated with TMY locations is withdrawn; this includes all Ginsburg Library locations

withdrawn-qba

Item withdrawn; remove Podiatry Library holdings (QBA)

Use when the last item associated with QBA locations is withdrawn; this includes all Podiatry Library locations

withdrawn-tech

Item deleted as part of post-migration cleanup

  • Use for items withdrawn before Alma migration that we are now deleting from the system. Status code will not be used to process OCLC holdings updates, but is used to distinguish between post-migration withdrawals and error items deleted. 

deleted

Item deleted; error or inadvertent duplication

  • Do not use for withdrawn items

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