2019-01-30 Meeting notes

Owned by Annie Johnson (Unlicensed)
Last updated: Nov 19, 2019 by Rachel Appel (Unlicensed)
2 min read

Date

Jan 30, 2019

Participants

  • @Annie Johnson (Unlicensed)

  • @Gabe Galson

  • @Emily Toner

  • @Noa Kaumeheiwa

  • @Rachel Appel (Unlicensed)

  • @Fred Rowland (Unlicensed)

  • @Gretchen Sneff (Unlicensed)

Notes

1. Update on Schol Comm Assistant position (Annie)

  • Position is closed. Phone interviews will happen in a week or two.

  • Final candidates will come to campus and will meet with the IR Services group.

 

2. Demo of DSpace/Elements connection (Gabe)

  • Faculty (or someone on their behalf) will have ability to go into Elements to deposit articles in the IR. There is a quick button to deposit located next to every piece of scholarship on a faculty member’s profile.

  • On the deposit page, we can set institutional advice (Note: this might be the place to put a deposit license). There is also a tab for SHERPA/RoMEO information specific to the journal.

  • Once item is deposited, it will show up in the submissions queue in DSpace, where the IR manager will review before it is posted.

  • Once it is posted, it will show up as “live” on the faculty member’s profile page.

  • Question from Gretchen: What if two faculty authors want to deposit the same article via Elements? [Gabe will look into this]

  • Question from Emily: What about embargoes? Can faculty specify an embargo when they are depositing via Elements? [Gabe does not think so, however this capability will be available via a direct DSpace submission form]

4. Copyright (Fred)

  • Fred identified main elements we need:

    • The rights author is giving repository

    • The rights the author retains

    • The rights provided to users of repository (who download items)

    • Warrants author is making by agreeing (i.e. author owns copyright)

    • Warrants IR is making by accepting deposit

    • Removing items policy

  • We all agreed that a shorter policy is better

 

4. Privacy (Emily)

  • Emily divided this into two parts:

    • Data that we gather about depositors and site users

    • Data/information that is included in content submitted by depositors

  • We all agreed that we should abide by university and library policies around privacy

  • Gretchen raised some concerns about Google analytics

Action items

@Fred Rowland (Unlicensed) will draft a copyright policy
@Emily Toner will draft a privacy policy
@Emily Toner and @Fred Rowland (Unlicensed) will work together to draft the deposit license
@Gabe Galson will find out what happens when two faculty try to deposit the same article in the repository via Elements
@Annie Johnson (Unlicensed) will look into what role university counsel should play in reviewing these documents
@Rachel Appel (Unlicensed) will discuss her draft metadata policy, preservation policy, and withdrawal policy at the next meeting (2/13)
@Fred Rowland (Unlicensed) @Emily Toner @Gretchen Sneff (Unlicensed) @Noa Kaumeheiwa @Annie Johnson (Unlicensed) @Gabe Galson Will review Rachel’s drafts and comment prior to the meeting on 2/13