2019-07-10 Meeting notes

Owned by Alicia Pucci
Last updated: Jul 10, 2019
2 min read

Date

Jul 10, 2019

Participants

  • @Gabe Galson

  • @Annie Johnson (Unlicensed)

  • @Alicia Pucci

  • @Fred Rowland (Unlicensed)

  • @Gretchen Sneff (Unlicensed)

  • @Emily Toner

Notes

  1. Update on vendor procurement process

    1. We are still waiting for word from Temple on the status of this process and there is currently no definite timeline

    2. We are looking at Atmire/ OpenRepository - (demo environment) - they meet the majority of our function requirements

  2. Update on Policy sections under review by the University Counsel

    1. The University Counsel confirmed our need for a FERPA release form for submitting undergraduate works

    2. They requested more context on the IR before they make any final decisions on the policies, so we will follow up with them once the IR library website page and DSpace are complete and accessible

  3. Update on IR Library website page

    1. Content has been added to the IR service page, but it is still a WIP. Includes our Wordpress Quick Deposit Form

    2. Alicia will follow up with Cynthia to see if we are able to keep this page in “draft mode” so that it’s public release coincides with the soft launch

  4. Questions raised by Holly and Leanne on ‘Metadata Guidelines’ section in the Policies

    1. Access field

      1. @Gabe Galson will confirm whether DSpace has an internal function for tracking access and how the embargo periods work

      2. Should this match the access standards of ProQuest and CONTENTdm?

      3. Decision - this field will not be included in the guidelines, but we can return to it at a later date

    2. Department field

      1. Should we use a standardized list/ CV for programs that will be maintained by the IR administrator?

      2. Decision - this will be a free text field on the deposit form for the soft launch, but we can return to it at a later date once more user data is collected

  5. Future status of the group

    1. For the remainder of the summer and until the soft launch in the Fall, we will reconvene the group on an as-needed basis

Next Steps

  • @Gretchen Sneff (Unlicensed) and @Fred Rowland (Unlicensed) will work with the Research Data Services group to determine the metadata fields needed for a dataset deposit form. They will send this information to Alicia by the end of July, so as to be processed into a Wordpress form

  • Alicia will follow up with Holly and Leanne on the group's decisions on the Metadata Guidelines. These changes will be reflected in the configuration of the DSpace submission form and the Wordpres Quick Deposit Form