MIGRATED TO ONEDRIVE: Withdrawal procedures (Alma)

Alma processing

Navigate to the item you wish to withdraw.
Go to the Notes tab and select the appropriate withdrawal note in "Statistics note 3" (see code list at right) and then save.
Back on the List of Items page, check the box next to the item(s) you want to withdraw. If there is only one holdings record attached to the bib record a Withdraw items link will appear above. You may select multiple item records then click the Withdraw items link.

If there is more than one holdings record attached, the Withdraw items link will not appear. You will have to individually select an item record, then from the “…” button at the right choose Withdraw. You will have to repeat this step if withdrawing more than one item.

With either method a confirmation window will open. Select Confirm.
If the withdrawn item was the last or only one on that holdings record an additional window will open. It will say “The last item of this holdings record was deleted or moved. What do you want to do with the holdings record?“ From the options below, select “Delete bibliographic record (unless other holdings are present)” then the Go button.

The item and holdings record will now be deleted. If it was the last or only holdings record attached to the bibliographic record, the bib record will also be deleted. (The record will remain on the screen until you exit out).
Finish with the usual physical processing for withdrawals.

Delete Codes for use in Statistics Note 3

Code	Description	Use notes
retain-shared-print	Retained per shared print agreement	Used in conjunction with “committed to retain” configuration on the item record. If a committed item is withdrawn, please leave the Statistics Note 3 “retain-shared-print” code in place.
withdrawn	Item withdrawn; no OCLC processing needed	Use when an item is withdrawn but another copy remains for the same OCLC symbol Use for leisure reading books returned to vendor Use when OCLC holdings are removed manually
withdrawn-teu	Item withdrawn; remove Temple Library holdings (TEU)	Use when the last item associated with TEU locations is withdrawn; this includes Charles, Ambler, Blockson, and SCRC locations
withdrawn-tulaw	Item withdrawn; remove Law Library holdings (tulaw)	Use when the last item associated with tulaw locations is withdrawn; this includes all Law Library locations
withdrawn-tmy	Item withdrawn; remove Ginsburg Library holdings (TMY)	Use when the last item associated with TMY locations is withdrawn; this includes all Ginsburg Library locations
withdrawn-qba	Item withdrawn; remove Podiatry Library holdings (QBA)	Use when the last item associated with QBA locations is withdrawn; this includes all Podiatry Library locations
withdrawn-tech	Item deleted as part of post-migration cleanup	Use for items withdrawn before Alma migration that we are now deleting from the system. Status code will not be used to process OCLC holdings updates, but is used to distinguish between post-migration withdrawals and error items deleted.
deleted	Item deleted; error or inadvertent duplication	Do not use for withdrawn items
blank	Default