2020-07-16 Meeting notes
- Annie Johnson (Unlicensed)
- Alicia Pucci
Date
Jul 16, 2020
Participants
@Annie Johnson (Unlicensed)
@Kristina De Voe (Unlicensed)
@Lauri Fennell (Unlicensed)
@Alicia Pucci (note taker)
@Erin Finnerty
@Rebecca Lloyd
@Natalie Tagge (Unlicensed)
Notes
Workshop Feedback
We received 11 responses from this feedback survey, and they were overwhelmingly positive. Annie was also approached with positive feedback from folks.
Folks expressed interest in a future workshops about author’s rights and differences between pre- and post-prints/ publisher’s PDFs. These are good blueprints for us to plan future workshops.
We can use this recording as something for folks to refer to whenever they want.
Sara Wilson and her team also recommended that we place our materials from the TUScholarShare toolkit into the Communications toolkit that they created on Confluence.
Managing Archival Images
Josue, Rebecca, Stefanie, and Jasmine led this workshop. They had 42 people register and many of these were non-TU folks. It was a mixed audience with folks from a variety of disciplines (beyond history), so it was difficult to gauge what level of understanding they had coming into the workshop and their specific needs. It may have been helpful to pre-survey the audience when they registered.
They had 37 attendees.
It was a bit disjointed in that some of this content was very valuable and other content may not have been. They felt like they under-delivered the workshop, but it’s difficult to tell how the attendees received it.
Things to note:
The summer works well for programs like these
Administering it online is valuable and introduces the potential to receive non-TU attendees
Try to gauge attendees level of expertise prior to the workshop.
Lauri is doing a workshop where they are getting non-TU attendees - more variation in attendees than they would receive under normal circumstances.
Getting Started with Open Science
Annie led this with Sara and Gretchen
12 people registered and 3 people showed up
They want to do this workshop again in the Fall, but want to know how they can increase attendance/ what things can be done to improve it?
Things to note for future workshops:
A good idea to share the recording of workshops with those who originally registered.
You can see how many folks are viewing the recording in both the Zoom cloud and Ensemble. These may possibly be skewed though.
Where should these recordings live? Because Zoom has a time limit on these recordings. Ensemble may be a better outlet for these because it’s ADA compliant and is capable of adding captioning (TU policy requires this).
To store recordings, you can request an Ensemble account through ITS. And to create videos, you need to request an Ensemble Anthem account through ITS.
Consider recording perfect workshops (maybe done without an audience) and upload them publicly so that folks can access them all the time. Then conduct an annual review to check if they’ve become outdated. And consider creating shorter, 30 min. versions of these.
Can recordings be stored/ embedded in libguides?
Yes - either a full embed code or as a link. But it has to be hosted somewhere else in order to do this, like Ensemble.
Attendees may register with one email and attend the Zoom session using another email, so it’s difficult to generate a contact list from these.
Kaitlyn is collecting workshop stats from all the attendees. Is she collecting views of recordings too?
Should we consider promoting these workshops via subject/ discipline listservs so as to reach a wider audience (and perhaps even our own faculty)?
2. Workshops for Fall.
The Open Ed group will be leading a workshop in conjunction with Open Access week.
Podiatry has a plan to lead 15-20 workshops. Natalie is leading two (one on poster presentations and PubMed’s special queries). Natalie will share this list with us because they have not been advertised yet.
HSL should add these workshops to the main list (see above). These may already be coordinated with those at Charles.
Impact and Highlighting Your Research can be two potential ones to do.
Should we encourage liaisons to lead some of these schol comm workshops?
We should consider/ check in with RDSST first because they have a similar goal in place for liaisons.
3. Goals/Objectives for 2020-2021
Things to consider:
How the pandemic has affected OA and OER materials, and what is happening in our own library. This can also serve as a catalyst to provide a more stable, open environment.
Explore how folks are trying to mitigate this frenzy of information (i.e. how to publish work as quickly as possible, the tools to publish their research)
Can we bridge this larger conversation to TU researchers who are producing research on the pandemic? Like what does this research landscape look like? Can we connect this to our COVID-19 Research Collection in TUScholarShare?
This could potentially provide a different way for connecting COVID researchers and provide them with some way to network. But would faculty be interested in connecting to disciplines unrelated to their own?
