The AAL Steering Committee plans and directs the activities of the AAL. The members of the committee and their roles within it are outlined in the Bylaws of the Academic Assembly of Librarians, amended as of: 2002, Section III. The Steering Committee meets at least once each month. Special meetings may be called at anytime. A calendar listing the events the Steering Committee is responsible for coordinating each year is attached.
NOTE: *The Steering Committee meets monthly. Adjust the date of those meetings that precede full Assembly meetings to allow preparation of agendas for the full meeting. ***
Periodically Committee Chairs are requested to attend for information sharing.
Before Assembly agendas are prepared, the Chair of the Steering Committee should ask the AAL representative to the Faculty Senate whether they wish to report on Senate activities at the next Assembly meeting.
Begin AAL Functioning Year. New Officers take office on July 1. Chair of Steering Committee requests Computer Services to update the AAL listserv, making appropriate changes to Steering Committee (ALS) group members.
Chair of the Steering Committee invites Chair of Continuing Education Committee to attend September Steering Committee Meeting to discuss FY Continuing Education Calendar.
*Steering Committee meets. ***
AAL and Steering Committee FY calendar of meetings sent to all AAL members, added to Meetings Confluence page.
*Steering Committee meets. ***
Last week: Chair of AAL prepares agenda for September
Academic Assembly meeting; Chair prepares current committee membership list; and agenda are distributed by corresponding Secretary to all AAL members.
*Steering Committee meets. Continuing Education Committee Chair attends. ***
2nd full week: Academic Assembly meets.
Chair of the Steering Committee meets with Chair of PARA to review FY calendar. Chair of the Steering Committee reminds PARA to begin consideration for reappointments and regular appointments at this time. (their recommendations due to the University Librarian by Dec. 1)
Continuing Education Committee issues tentative schedule of meetings/programs for the FY.
*Steering Committee meets. Selection and Appointment Committee Chair attends. ***
Ad Hoc Merit Committee is appointed. Merit Committee will consist of five bargaining unit members. Chair of Steering Committee meets with chair of previous year’s Merit Committee to arrange first meeting of new Merit Committee, at which new chair of Merit Committee is elected. It is recommended that the chair be a senior staff member.
Chair of Steering Committee sends letter soliciting nominations for merit to all AAL members on or before October 15th stating a deadline for submission by December 15th.
Last week: Chair of AAL prepares agenda for November Academic Assembly meeting; Chair updates committee membership list; list and agenda are distributed by Corresponding Secretary to all AAL members.
*Steering Committee meets. PARA Chair attends. ***
2d full week: Academic Assembly meets.
*Steering Committee meets. ***
Chair of Steering Committee reminds Chair of PARA to prepare promotion considerations (effective July 1) in Jan-Feb.
Last week: Chair of AAL prepares agenda for January Academic Assembly meeting; agenda is distributed by Corresponding Secretary to all AAL members.
*Steering Committee meets. Continuing Education Committee Chair attends. ***
2nd full week: Assembly meeting.
*Steering Committee meets. Selection and Appointment and Merit Chairs attend. ***
Last week: Chair of AAL prepares agenda for March Academic Assembly meeting; agenda is distributed by Corresponding Secretary to all AAL members.
*Steering Committee meets. PARA Chair attends. ***
2d full week: Assembly meeting.
Chair of Steering Committee reminds Nominating Committee to prepare slate of nominations for May Assembly elections.
Last week: Chair of Steering Committee reminds Chairs of all standing committees that Committee Annual Reports are due at the May AAL meeting; remind Chairs of all committees to write thank you notes to those serving on their committees for their files.
*Steering Committee meets. Nominating Committee Chair attends. ***
Last week: Chair of AAL prepares agenda for May Academic Assembly meeting; agenda is distributed by Corresponding Secretary to all AAL members.
*Steering Committee meets. ***
2d full week: Assembly meeting. Elections are held for all AAL Standing Committees and officers. Standing Committee Annual Reports are presented.
Chair of Steering Committee calls new Steering Committee officers and invites them to attend the joint June Steering Committee meeting.
*JOINT Steering Committee meets. (New officers are invited to attend prior to July 1 installation.) ***
Chair of Steering Committee requests that chairs of standing committees place appropriate files in the AAL archives in Templana.
bcw:3/88 rev.5/88, lc:rev. 3/89, mj:rev. 5/99, cw: rev 10/01, mrtl: rev 10/13