The following reflects current usage of 997 field in Alma:
subfield | description | notes |
|---|---|---|
a | date cataloged | copied from 005 upon enhancement |
c | cataloger initials | generated by enhancement |
d | OCLC holding code | generated by enhancement; controlled |
e | processing code | controlled; see below |
s | statistic code | see codes used below (originally generated by data from 040) |
MADS meeting, Oct 2021: Decided to reconfigure our use of 997$e, with plans to implement the following at a later date.
997$e code (controlled) | description (as used currently) | TASK(S) TO COMPLETE |
|---|---|---|
CU | Sent to Coutts for Oasis update | remove |
HATHI | Record sent to HathiTrust | remove |
MARCIVE | Record processed by Marcive | remove; see instead 904 stamp generated by Marcive processing |
OUTMARCIVE | Records sent to Marcive - waiting | keep |
OUTWCAT | Holdings sent to OCLC WorldCat - waiting | keep |
WCAT | Holdings sent to OCLC WorldCat | remove; replace with 909$a + OCLC code; add 909 field to Alma index |
997$s codes in use | description | notes |
|---|---|---|
ANALYTIC | Use for individual titles attached to analyzed serial | |
CIP | Use for records with ELvl 8 | |
COUTTS | Cataloging provided by Coutts (ebooks) | |
COUTTS-SR | Shelf ready cataloging provided by Coutts | in lieu of using this code in 997$c |
DLC | Use for records with “DLC” in 040 | generated from 040; future task would be to lump PCC, DLC, NLM, etc. together and redefine |
EBSCO | Cataloging provided by Ebsco (ebooks) | |
ENHANCE | Use for existing records that are enhanced or changed significantly (adding subject headings, genre terms; adding content and/or summary; correcting punctuation; removing description related to format; etc.) or by enhancing master record in OCLC and overlaying | Do not use for incoming, new records; for pre-Alma records, create a new 997 and retain 998; use for existing records that are split into print and microform |
ETD | Temple University Electronic Theses and Dissertations | Batch added to ETD records from Scholarshare |
OCLC | Use for incoming records that are not DLC or ORIG | generated from 040 |
ORIG | Use for original records with PPT in 040 | generated from 040 |
REPLACE | Use for records that fully replace existing records in catalog | When replacing, update catalog date in 997$a to send holdings to OCLC; manually remove holding for replaced record in OCLC and remove any instances of old control number from record in Alma (035, 979, 079, etc.) |
RETRO | Use for records for items that are not new acquisitions but are newly added to catalog; use also for OTF records |