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- Refresh - the data will refresh periodically, but you can also force a data refresh
- Options - lets you customize which columns display. You can also drag and drop columns to re-order them. You can also set the timing for how often you want the data to refresh.
- Print - if you find that you would like to print something from EMS, the printer settings will need to be configured by LTS; but in the meantime you can print to PDF, or export to CSV.
- Export to CSV - this can be helpful if you'd like a report to work with in Excel
- Filter - this allows you to search or limit your results - for example, you can search for a specific barcode, or you can display all items that do not have a store date.
- You can save any custom filters and name them for easy retrieval
- % is the wild card symbol
- Grouping is available for more complex nested queries
- The operators "in list" or "not in list" can be used to query a list of multiple identifiers at once
- Sort - as with filtering, you can sort by any column and save custom sort settings
- View - the view setting lets you customize filter AND sort settings in one place
- Records per page (at the bottom of the screen) - customize how many records display per screen, or show all (note: if you print or export CSV it will only export the records currently being displayed)
- Note: any changes to settings, and/or custom filters/sort/views, are specific to your EMS login
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Work Requests tab
The work requests tab shows logs all of the incoming messages to the system from Alma.
There are 5 main types of messages:
- Inventory Add = when an Alma item record or holdings record with ASRS location code is added or updated, or when a SCRC record is manually added
- Inventory Delete - when an Alma item record or holdings record with ASRS location code is moved out of an ASRS location or withdrawn, or when a SCRC record is manually deleted
- Store = when an item is stored/returned in an ASRS bin
- Pick = when an ASRS item is requested via Alma (or requested manually by staff with the admin role)
- Audit = when a staff member inventories the contents of a bin
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- 0 = no errors
- 2 = item is not stored
- 3 = item is not in EMS database
- 4 = item is "lost" in EMS database
- 6 = bad item number (blank or malformed barcode)
- 8 = item is already in EMS database
- 9 = item is stored
- 12 = item is in a "locked" bin
There are several time stamps associated with work requests:
- Receive Time = the time EMS receives the message (from Alma or manually)
- Schedule Time = the time EMS schedules action on the message (usually the same as receive time, but may be delayed if SRMs are off; for example if a pick request is received after hours, it will be scheduled for the next morning)
- Active Time = the time the bin arrives at the pick station (n/a for Adds and Deletes)
- Transmit Time = the time the work request is completed (n/a for Audits); for a pick, when the item is scanned.
Alma-Dematic Integration
- Ex Libris Documentation
- Temple location codes with Dematic integration:
- ASRS ASRS
- ASRS ASRS_TEST
- ASRS media
- ASRS reference
- Update Remote Storage Inventory job is scheduled for every 2 hours
- Note: Alma-Dematic integration is one-way only. Alma sends inventory & request info to EMS but does not receive any messages back. Alma messages only communicate barcode, title, author, and call number; for requests, it also sends patron barcode, patron name, and pickup location. There is no synchronization of item process/status between EMS and Alma.