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Remaining Tasks as of Aug 15

CategoryTaskDescriptionWhoNotesStatus
StandardsReview standards document Review full document and note issues regarding readability/usability, consistency in tone and voice, need for more justification, need for directional infoAll

Complete by   - is more time needed?

In progress 
Complete
StandardsReview suggestions/comments for sections you wrote Review suggestions and comments made by other team members for your sections. Approve/reject suggestions and revise any sections necessary.All 

Complete by  

Complete
Standards Review outlineReview standards outline for heading and section names and overall order All 

Complete by  


Standards Submit to external readerColleague outside of group read standards and 1) note anything confusing 2) test instructions to make sure process works when creating and editing actual guides; Create explicit instructions for what they should look for 

Jackie, Emily (for sending to Cynthia) 

possibly Urooj and Sarah - ask Adam & Steven about having this 

include key questions and things that we would like them to look for 

Emily would like to have Cynthia look at it as well

by  , they return by   (talk to Steven about this re extending general deadline) 

Complete
Standards Finalize standards document 

Finishing touches after group and external reviewer have completed

review 1-2 peopleHow do we want to submit this with our report? As a document (it's current format) or should we go ahead and create the LibGuide? JS thinks LibGuides admins should review before we create Guide. 

review

  • reorganize sections 
  • identify parts that need additional justification 
  • make sure we are consistent in how we refer to requirements 
Jackie & Emily 
In progress 
Review ProcessDraft document of review process
Nancy

Complete by 

 end of day monday 

Remaining questions - amount of time for review and revision; discuss at  meeting

In progress
Review ProcessReview and comment on review doc
All

Complete by 

 

In progress 
Review Process Create tool for request to author (google form) 
NancyDrafted Google form for submission by authorIn progress
Review ProcessCreate publication checklistCreate and finalize publication checklist for guide authors.NancyDrafted Google form that can be shared between author and review committee. ; could this form be incorporated into the LibGuide workflow?In progress
Review ProcessInvestigate and recommend tools to facilitate review process Investigate and test publishing workflow feature in LibGuides to see if meets our needs to  (can "groups" be set up so that HSL and Law could have their own workflow if needed?)
  • Determine to what extent the publishing workflow feature meets our needs
  • If publishing workflow does not meet our needs, recommend other mechanism/technology for guide review and approval 
Emily 

Complete by 

communication between guide author and group - could be an email 

submit to a listserv with a link to a guide: point person to do initial review (assignment to who does it) 

is a guide assigned to a person on the review team (who makes this decision) 

 


Review processCreate/setup tool that author uses to submit guide for review 

Could be through the LG system, google form, an email to the review team, etc., we just have to be clear about how this happens.
Complete by 
Review processCreate/setup tool for providing feedback on guide to author Mechanism through which review team provides feedback. Could be a simple document like K-State's or form. 
Complete by 
Implementation Describe process for implementing standards and review process.Discuss at a meeting (8/23) to ensure that we are all on the same page.  Jackie

Ideas

  • Recommend audit of existing LibGuides to identify those that fall beyond the established scope and need to be moved to Drupal/FAQs
  • Proposal for how/timeline to revise existing course and subject guides to meet standards
  • Proposal for maintaining guides going forward (How do we maintain guides going forward? Do they need to go through a "recertification" process that ensures they continue to meet standards?)
  • Review team training 
  • Recommend that the first review team make note of how the review process is working, what changes may be needed, etc. and submit a brief report to administration after the first semester or year 
  • Describe extent to which HSL & Law are involved

Draft by  

In progress 
Final report Create final report Write small introduction section Jackie be explicit about how the standards and review process descriptions will be setup in the LibGuide that we create 
Final reportReview final reportReview final document (all parts except standards which should have been thoroughly reviewed at this point)All

OLD Notes/Tasks - Design and content standards 

...

  •  Read "service design" model for LibGuides LGServDesign.pdf
  •  Identify categories and structure of design and content standards 
  •  Determine which group members will write standards for the different categories
  •  Create template(s) for guides 
  •  Make decision about the role of LibGuides within our larger site ecosystem (what content goes into LibGuides vs Drupal, etc.)
  •  Share draft of template(s) with RIS and LibGuides Administrators group 
  •  Agree on template and "Guide Page and Layout" standards  
  •  Re-read and comment on standards document (note issues regarding readability/usability, consistency in tone and voice, need for more justification, need for directional info)
  •  Agree on and finalize publication checklist 
  •  Finalize templates and Guide Page and Layout sections after group agrees 
  •  Choose tool for standards

...