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The Committee consists of two librarians AAL members serving overlapping two year terms who are elected at the May meeting of the Assembly. [Authority: Bylaws, Section IIIB6] All members of the Academic Assembly are eligible for membership. [Authority: No section of the Bylaws specifies any limitations on membership.]
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NOMINATION PROCEDURES
1. The Chair of the Nominations and Elections Committee uses the Committee Composition roster on the AAL website to determine which positions are to be filled by election and who will continue on the affected committees. The Chair uses the Membership List on the AAL website and may also request a list of librarians from the Director of Administration to determine which staff are eligible to serve in AAL roles. Vacancies on committees of more than six months duration will be filled by a special election at the request of the AAL Chairperson.
2. The Committee sends a list of open positions to the AAL listserv, inviting eligible staff to nominate themselves and/or others for roles. The Committee cannot guarantee that it will place staff members on the ballot for the roles they request, as roles may need to be redistributed, with each nominee’s permission, in order to fill all ballot slots.
3. The Committee meets to review elected positions to be filled and to select nominees. The Committee should consider the following factors among others when nominating candidates: qualifications and experience, balance between those who have previously served on AAL committees and those who have not, and the importance of the nomination to an individual’s career. The , and how recently the individual has run for a committee role. The committee shall maintain a record of past elections, which will contain information about AAL members to be used in planning the ballot, for instance each member’s past service, past candidacies, unit/library within TUL, and other relevant details. The Committee members contact AAL members to obtain their agreement to appear on the ballot. AAL members are strongly encouraged to be on a ballot, or to serve on the Merit Committee, at least once every 4 years.
4. Candidates shall submit a 3-4 sentence statement of purpose to the Nominations and Elections Committee before the election, contextualizing their interest in the role. Context could include a desire for more experience, time at Temple, past AAL committee service, or other relevant experience. These statements will be shared with AAL membership along with the draft and final ballots.
5. When nominations are complete, and at least three weeks before each election, the Committee sends out a draft ballot to AAL members via the AAL listserv, together with the deadline for submitting additional nominations, which shall be no later than two weeks before the election.
56. Any additional nominees are added to the slate and a ballot is prepared. Copies are sent to AAL members at least a week before the elections. Ballots are distributed via the AAL listserv.
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