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- In addition to the two major retrospective cataloging projects mentioned above, we also participated in a great deal of other collection related projects to prepare for the move to Charles Library.
- In order to reduce the number of volumes that needed to be moved from Paley to Charles Library, the Acquisitions and Collection Development department identified a number of bound journals and duplicate monographs that could be deselected. Molly Larkin processed 75,000 withdrawn bound journal volumes, comprising over 1100 titles that needed to be removed from our catalog and our holdings removed from WorldCat, while Myra Hom and others processed 1500 duplicate monograph withdrawals.
- When it was determined that some Paley microfilm reels would be housed in the ASRS, Molly Larkin created approximately 1000 detailed item records for each reel belonging to the Philadelphia Evening Bulletin, so that they could be barcoded and added to the ASRS.
- Leading up to the move, numerous collections changed locations. Leanne Finnigan facilitated the Alma location changes for over 5,000 items in Media and Oversize collections that were moved to Kardon. A new Juvenile collection was created, for which Leanne Finnigan changed the Alma locations for 3600 items and Evelyn Lane helped with relabeling. As part of the ASRS-related location changes, we also transferred the majority of the Paley Reference collection to circulating stacks.
- To complement our retrospective cataloging efforts, we outsourced the cataloging of over 500 materials for which we do not have in-house language expertise, in order to expedite the processing of these materials prior to the move to Charles Library and to ensure timely patron access.
- Numerous MADS staff contributed to measuring & green dot stickering projects in order to prepare the physical collection to be moved from Paley to Charles Library.
- Developed We developed an inventory of digitization equipment to track move from Paley to Charles and coordinated the move of the Quartz planetary scanner with a vendor.
Database cleanup
- In addition to the above mentioned database maintenance related to the move, we also performed ongoing cleanup to the various metadata repositories we maintain, including CONTENTdm and Alma.
- To prepare for the migration of electronic theses and dissertations from CONTENTdm to DSpace, we updated identifiers and/or filenames for over 1,300 records.
- In Alma, we cleared out numerous defunct location codes, removed approximately 2000 records for returned leisure books, identified and updated items with a Music Restricted item policy, fixed approximately 3000 broken URLs in bibliographic records, and continued to cleanup electronic resource portfolios following Alma migration.
- Altogether we modified approximately 50,000 physical item records in Alma between various projects, including retrospective cataloging, and we withdraw nearly 100,000 items, including bound journals and duplicates.
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